Terms of Reference

The Masoomin Sports Club is a Sub-committee of the KSIMC of Birmingham, Its day to day administration is set by a general directive from the EC.

1. AIMS AND OBJECTIVES

To provide and enhance sports facilities for all its members.

To arrange sporting activities for the members of KSIMC of Birmingham

To participate in any sport in local, regional or world leagues.

The sports club will organise at least one sports festival/tournament per year. 

2. MEMBERSHIP AND CONDUCT

2a. Membership and Fees

Membership shall be open to Shia Ithna-Asheri Muslim of KSIMC of Birmingham, who have attained the age of 12 years or over.

Any person who becomes a member of the Sports Club shall have to pay annual membership fee and or such other dues as may be prescribed from time to time and undertake to observe the rules and regulations of the sports club prevailing at the time.

2b. Misconduct:

The committee may reprimand, suspend or terminate the membership of any one who is found to be responsible for performing; directly or indirectly grave acts or omissions harmful to the interests and ideals of the sports club and KSIMC of Birmingham.

Cases of misconduct will be dealt with by the relevant committee. Repercussions may include a warning, temporary removal from the club or in serious cases; the matter will be referred to the MSC EC. In serious matters arising then the incident will be referred to KSIMC of Birmingham EC.

3. RIGHTS AND RESPONSIBILITIES

Members shall have the right to vote for the Chairman at the general meeting and enjoy all the rights and privileges offered by the sports club.

All members shall observe good behaviour on and off the court in any dealings with regards to the club and request all members to show respect to all players, officials and spectators.

Members to abide by any rules and regulation of individuals sports that have been set up by the relevant committee.

The club is responsible for arranging various sporting activities for its members and the chairman and the committee may appoint suitable members for organising and facilitating such activities. 

4. REGISTER OF MEMBERS

The committee shall keep and maintain a register of members of the sports Club

4a. SUBSCRIPTION

Any person admitted to be a member shall pay the subscription for the current year. Subscription is non-refundable.

Every member is required to pay the annual subscription on the first day of January every year. The amount of the subscription shall be fixed by the members at the general meeting.

All members shall be required to pay the  subscription amount  due. A member, who fails to pay the subscription annually by 31st January , shall automatically cease to be a member.

Any member who has been disqualified from membership and wishes to join again shall pay a penalty set by the committee.

5A. THE EXECUTIVE COMMITTEE

 The committee shall consist of the following:-

Chairman

Vice Chairman

Secretary

Treasurer

One Appointed Committee Member

Head of each sports will be appointed by the Committee

The Chairman shall be elected at the Annual General meeting and shall hold office for a period of Two years.  All other positions will be filled by the Chairman.

The committee may appoint such other sub-committees either for general or specific nature as they may from time to time consider necessary. All decisions of the sub-committee must be rectified by a consultation of the committee.

The committee shall have the power to fill any vacancy arising from resignation. New EC member shall hold office until the next Annual General Meeting.

All members of the Executive Committee should have a DBS check.  If any Committee Member fails the DBS check then that person has to vacate the position immediately.

6. FINANCE

The financial year of the sports club shall commence on the first of January each year.

The committee shall keep records of all financial transactions of the sports club.

 A copy of the accounts approved by the committee shall be presented for approval at the Annual General Meeting.

The committee shall have the power to incur expenses. Except employ a paid person.

7A. ANNUAL GENERAL MEETING 

The Annual General Meeting of the sports club shall be held within 3 months at the end of each financial year.

A 2 week notice of the Annual General Meeting shall be given to all members by writing or verbally by means of announcement.

The Annual General Meeting shall be the supreme and final authority over all the affairs of the sports club and it shall have the power of resolution passed by the majority to confirm, reverse, alter or defer the decision of the committee.

At all Annual General Meetings 20 members of the sports club shall constitute a quorum.

7B. GENERAL MEETINGS

A general meeting shall be called as and when necessary.

Quorum: At all General Meetings 20 members of the Sports Club shall constitute a quorum.

The notice of the General Meetings shall be given at least 2 days prior to the meeting.

7C. MATTERS NOT PROVIDED FOR IN THIS DOCUMENT

The committee shall decide on any matters not provided in this document as they arise from time to time. Such decisions of the committee shall be consulted with the KSIMC EC and its outcomes will be binding to its members.

8. ALTERATIONS AND AMENDMENTS TO THIS DOCUMENT

A member wanting to propose any amendments to this document shall give notice in writing to the committee, enclosing a copy of their proposed amendment at least 1 week before the  Annual General Meeting.

A resolution for an amendment to this document shall not be passed unless it is voted upon by a majority of the members present.

9. DISSOLUTION

The sports club shall not be dissolved except by a resolution passed at an Annual General Meeting by a unanimous voice of all members present. The quorum for such meeting shall be 75% of the registered members of the sports club.

If upon the winding up or dissolution of the sports club remains after settling all liabilities any assets shall be given to KSIMC of Birmingham.